HEALTHDATA MODERATOR POLICY

General points:

• The moderatorship policy aims to ensure that data submitted to HealthData is of high quality and fulfils the requirements of all relevant Data Protection Acts.
• Anyone wishing to submit information will first need to be a member or employee of registered organisation or group and have their details verified with an activation code.
• Registered users can then submit the completed project or activity details, which will then be sent by email to the moderator of that section of the database.
• The moderator will review the submitted information to verify that it is relevant, uses appropriate language or images and is sufficiently detailed.
• On this basis, the moderator will approve the submission (in which case it will be added to the database) or reject it.
• When a submission is rejected, this will be because it contravenes the conditions set out below. Parties submitting information may be advised to amend their submission and re-submit, or be refused outright.
• Data submitted must be updated at least once a year. Notification will be sent automatically one month in advance if data is not updated within the following month it will be archived.
• Data submitted more than two years following completion data will be archived.

Acceptable:

• Data relating to any project or service development that promotes the health, welfare and autonomy of people on the island of Ireland.
• Data from all sectors (voluntary/statutory).
• Completion of all key fields and specific fields requested by individual partners.
• Must have operating e-mail address
• Submitters must provide notification of changes in contact person and details.

Unacceptable:

• Use of offensive language, images or terminology
• Denying the confidentiality of any person involved. Individuals must have the consent of their organisation for all submitted information.
• Data from submitted from outside the island of Ireland
• Key fields incomplete or failure to provide additional requested data
• Data from private companies where the activity is solely a profit-making exercise.

Archiving policy:

• Data is considered current for a period of two years from the date of project completion.
• Data is considered out of date thereafter. Database users can search this information but it will be flagged by a symbol alerting the user that the data is not current.